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Document Control Specialist
Posted date [Apr-23-13]  (ID: 18903)
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This post has expired! It was posted more than 60 days ago.

 

Send resumes to nick [at] cynetsystems.com or call at 703.951.3268 OR 1.855.522.5221

 

Document Control Specialist 

Roles

  • Manage all Project official documentation (including engineering/technical, correspondence, project management - commercial, legal) generated by COMPANY and CONTRACTOR to be stored in the Document Management System.
  • Managing workflow of documents between COMPANY and CONTRACTOR.
  • Managing company’s Electronic Document management systems, ensuring classification of records and implementation of access controls on DMS
  • Administration of project workspaces in DMS, adhering to company’s Group Records Management policy.
  • Delivering training as required assuring that all project staff has a clear understanding of the document management policies.
  • Generation of various reports in DMS for efficient handling of collaborative workspace in DMS.
  • To ensure that the folder structure and its contents are maintained in a manner consistent with the overall system design basis.
  • Manage the content, accuracy, and integrity of all engineering drawings.
  • Responsible for the management of the EDMS (Electronic Document Management System (DMS)) and for any required training.
  • Serve as the point of contact for document control function on day-to-day activities
  • Assist in the planning, development and implementation of the Business’ overall document management program to include records management and drawing/document control.
  • Maintain group access, folder hierarchy, folder defaults, metadata and perform audits of the EDMS to ensure compliance to approved procedures.
  • Participate in technical team/network meetings for sharing best practices and setting priorities for future enhancements and system break/fix issues in EDMS.
  • Assist in the development and maintenance of business process workflows.
  • Supporting project team of document controllers.

 

Accountabilities:

 

  • Imp lement and manage the project document control and document management processes and systems to aid in efficient project execution.
  • Drive improvements within the Document Control scope through leadership, standards, and behaviours. Implement solutions that educate and encourage internal and external stakeholders to become more collaborative.

 

Tool Awareness

 

·         EDMS              : Sharepoint, Documentum, e-Room, Meridian, FileNet, Aveva

·         Database         : Ms Access

·         MS Office        : Word, Excel, PowerPoint

Job Title Document Control Specialist
Company Name Oil and Gas
Email jobs@cynetsystems.com
Category Category -> Oil & Gas / Energy
Job Type Job Type -> Temporary/Contract/Project
Salary OPEN
Location Calgary
Area Area -> Calgary (General)