Admin Assistant

  • 4 months ago
  • 1 way to apply

What Silicon Valley Insight is Hiring for:

SVI is looking for an Admin Assistant to augment the Human Resources, Finance, and Executive leadership teams in particular. The ideal candidate is efficient, able to multitask, resourceful, and highly organized. You will support growth in SVI’s functional areas and find ways to optimize daily business activities to achieve maximum efficiency. You'll also work directly with the C-suite and executive leadership to expand C-suite and executive team bandwidth. There is opportunity to take ownership/lead an area in the future based on capability and interest.

 

This role will initially be part-time at 15-20 hours per week, but can increase to ~40 hours per week based on ability to take on more responsibilities.

 

Responsibilities

As an Admin Assistant role at SVI, you will support key areas of our operations teams' workflows, which include the following:

 

  • Accounting support: Help SVI accurately assess our financial health at all times.  Maintain accurate accounts, generate monthly reports, prepare client invoices, and prepare payroll.

  • Human Resources support: Facilitate successful onboarding for new members, maintain accurate team member records, and create our internal monthly newsletter.

  • General administrative support (but not limited to): Prepare the sales team for upcoming prospective client calls, take meeting notes, data entry/compilation, file organization, follow up on various email inquiries.

 

You would fit in this role with

  • At least 2-3 years of professional experience

  • Experience working in a cross-functional role

  • Proficiency with Microsoft Word and/or Google Suite

  • Bookkeeping experience on any accounting software, preferably Quickbooks (or is willing to learn Quickbooks)

 

… And you also:

  • Have a growth mindset 

  • Have clear communication skills, is proactive, and flexible

  • Thrive in a fast-paced startup environment

  • Take full ownership of your work, set own tasks, and raise concerns in a timely manner

  • Are comfortable with ambiguity and use judgment to prioritize workload

  • Understand the importance of iterating not just on your work but also the processes and systems to do that work in collaboration with others

 

Location / region:

This Part-time & Full-time listing from Silicon Valley Insight is available in Calgary.

About Silicon Valley Insight:

SVI is a digital software and product development company founded at Stanford University. We work with innovative companies and founders to build digital products from scratch: inception, specification, design, prototype, development, launch, and full-scale production.

While much of our client work is discreet, our recent design projects have ranged from collaboration with international rap stars to interfaces that secure hundreds of thousands of IoT devices to software acquired by a camera company for $110M+.


We are a remote-first team with global experience. Our 25+ full-time, salaried engineering, design, and product staff span North America, Europe, Asia, and Oceania.


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